MINUTES OF GENERAL BODY MEETING HELD ON 12/11/06
FROM 1100HRS TO 1500HRS
1. The General Body Meeting (GBM) of Jal Vayu Vihar Flat Owners Welfare Association, Greater Noida was held in the community center at 1100hrs on 12/11/06. The following personnel attended: -
a) Wg Cdr Shiv Nath President
b) Wg Cdr GP bajpai Vice President
c) Cdr PC Guleria Secretary
d) Ex MWO K LAL Treasurer
e) HFO RP Sharma Garden Member
f) EX MWO NS Rawat Hygiene Member
and 64 flat owners including Chairman of Advisory committee Air Marshal DC Nigam.
2. The President welcomed all members & their ladies for attending GBM. The following agenda points were discussed:-
AGENDA POINT I
NON-PAYMENT OF MAINTENANCE CHARGES
The Secretary informed the house that the following number of flat owners/tenants have not paid their Maintenance charges:
a) A Type Flats
i) Not paid from the date of Taking over flats till date 153
ii) Not paid from the date of Taking over flats till 31st Dec.05 68
iii) Not paid from Jan 06 to 31st Oct 06 37
b)
B Type flats
i) Not paid from the date of Taking over flats till date 24
ii) Not paid from the date of Taking over flats till 31st Dec.05 12
iii) Not paid from Jan 06 to 31st Oct 06 29
The matter was discussed in detail.
It was decided that the addresses of flat owners who have not paid their Maintenance Charges be obtained from their respective HQr and letters written to them for expediting payment. Those who are residing within the complex and not paying maintenance charges be served a notice to pay maintenance charges within 30 days failing which the water supply to their flats be shut down. It was also decided that the person introducing the defaulting tenant be deprived of the privellege of introducing tenants in the future. Action- Secretary/Treasurer.
AGENDA POINT II
COMMERCIALISATION OF FLATS
The house was appraised about the on-going commercial activities by some flat owners/tenants from their flats with in the complex. After carrying out deliberate discussion on this matter it was decided that:-
a) Sufficient notice be served to both flat owners as well as tenants involved in such activities, to cease commercial activities with in a period of 1 month.
b) If not ceased, a letter be written to AFNHB giving complete details of commercial activities with a request to consider cancellation of allotment under existing rules & regulations.
c) Essential services to such personnel be ceased after giving a notice of minimum 15 days for stopping commercial activities.
Action-Secretary/Estate Officer
AGENDA POINT III
ALTERATION/ADDITION IN THE FLATS
The house was apprised about AFNHB circular No 24 dated 24 July 06 regarding alteration/additions in the flats. The house was also informed about some alterations carried out by some flat owners without adhering to AFNHB circular. After discussions, it was decided that a committee be constituted to carryout physical inspection of flats where unauthorised alterations have been carried out without following AFNHB circular. The committee is to recommend such names for forwarding to AFNHB for initiating necessary action against the offenders.
Action-President.
AGENDA POINT IV
RATIFICATION OF GUIDELINES FOR THE ALLOTMENT OF SHOPS/KIOSKS
The Secretary informed the house that a committee has been constituted to frame guidelines for the allotment of shops/kiosks. These guidelines were read out to the house. The following decisions were taken:-
a) The handicapped/disabled dependent ward is to be added in Para (b) of eligibility.
b) Shops/kiosks be allotted for a period of 2 years extendable by one year with inbuilt provisions given in guidelines.
c) The shops/kiosk except shop No.04 be allotted by draw at the earliest preferably in the first week of December 06. The shop No.04 be reserved for handicapped/disabled Ex serviceman and their wards and allotted based on the merit of such cases.
d) The present allottees of shops/kiosks will also be entitled to apply for the allotment of shops/kiosks for the second time.
e) No advertisement and papers whatsoever may be will not be displayed on shops/kiosks and within the shopping complex or within the JVV complex.
Action- Shops/Kiosk Committee
AGENDA POINT V
RESERVATION OF SHOP NO-04
The house was informed about the application of Wg Cdr OP Sharma for allotment of Shop No.-04 to the reserved category of handicapped/disabled Ex Servicemen and their disabled/handicapped wards. It was decided that Shop No.04 will be kept as a reserved shop for disabled/handicapped Ex Servicemen and their disabled/handicapped wards for a period of 02 years extendable by 01 years. Action- Shops/Kiosk Committee
AGENDA POINT VI
RATIFICATION OF CONSTITUTED ADVISORY COMMITTEE
The constitution of Advisory Committee was read out to the house for ratification as presently Advisory Committee is not empowered with the authority to give ruling/decision on any important point put up by the Managing Committee in the absence of GBM. After deliberate discussions it was decided that the Advisory Committee should also carryout the duties of Monitoring Committee to monitor performance of Managing Committee and for that the Managing Committee is to prepare charter of duties and put up for rectification during ensuing GBM along with a list of Advisory Committee members. Action- President
AGENDA POINT VII
CONSTRUCTION OF A TEMPLE
The house was informed that a space of 500 Sqr Mtrs has been earmarked in the layout plan of JalVayu Vihar for religious place and the same has been approved by Greater Noida Authority. The proposal of JalVayu Vihar residence to construct a temple in the religious place was also explained to the house. After discussions and further elaboration by the chairmen of advisory committee, it was decided that:-
a) The temple may be constructed by the committee formed by the residents in the religious place by occupying 125Sqr Mtrs area. The remaining area of 125Sqr Mtrs each may be used by other major religions if they so desire.
b) A co-opted member from the Management committee be nominated, Wg Cdr GP Bajpai had volunteer for the same.
Action- Association President
Temple Committee President
AGENDA POINT VIII
MOTHER DAIRY FACILITY IN JVV COMPLEX
The house was informed that the Greater Noida Authority has not permitted to open the Boundary wall for extending Mother Dairy facility to the residents of neighbouring colonies and not permitted to function in a temporary structure near the gate. In view of this, the fruits & vegetables shop of Mother Dairy has to be shifted back to its original position in JVV shopping complex. The house was also informed about the sanction of a Mother Dairy milk both for use by our residents. After detailed discussions it was decided that:-
a) The Mother Dairy and Safal fruits & Vegetables shop be shifted to its original location at the earliest.
b) Mother Dairy milk booth be set up in the shopping complex preferably adjacent to the fruits & vegetables shop.
Action-Secretary/Estate Officer
AGENDA POINT NO. IX
BUDGETARY FORECAST FOR FY 2006-07 AND ENHANCING MONTHLY MAINTENANCE SUBSCRIPTION
The Budgetary forecast for the financial year 2006-07 and proposal of monthly expenditure was read out to the house. After detail discussions on various pros and cons it was decided that:-
a) The existing status quo of collecting maintenance subscription be maintained.
b) Efforts be made to curtail monthly expenditure by reducing number of security guards and reducing electricity consumption in common areas.
c) The monthly expenditure be met by using accumulated maintenance fund.
Action- Secretary/Treasurer
AGENDA POINT X
ELIGIBILITY FOR CONTESTING ELECTIONS OF JVVFOWA
The house was informed that the flat owners having services in Government, Semi-government or private concern should not be eligible for contesting JVVFOWA election as they will not be able to spare their time for working in the association office. The house decided that those who can not spare their time to work every day continuously at least for six hours in the Association office should be debarred from contesting JVVFOWA election.
Action- President/Secretary/Election officer
AGENDA POINT XI
CUTTING OF WILD GRASS GROWN UP IN THE LAWNS OF UNOCCUPIED GROUND FLOOR FLATS.
After discussing this point in the house it was decided that a sum of Rs 100/- be recovered from such ground floor flat owners for employing casual labours to cut wild grass grown up in the lawns of unoccupied ground floor flats. Action-Treasurer/Estate Officer
AGENDA POINT XII
OCCUPATION OF COMMON AREA INFRONT OF GARAGES
Cdr Pankaj Sharma, the flat owner of flat G-262 raised the point of occupying common area infront of his garage by Sqn Ldr Nirmal Singh, the flat owner of flat G-266 for keeping his personal belongings rather than keeping in common area infornt of his garage. He further explained that this point was raised in GBM held in Sep 05 but no action has since been taken by the last Association to get the area vacated. After long discussions, it was decided to constitute a committee to study the case and recommend vacation of common area in question.
Action-President
AGENDA POINT NO. XIII
CLEARANCE OF MALWA AFTER ALTERATION & WOODWORK
The house was informed that the flat owners after carrying out alteration and woodwork are not clearing their ‘Malwa’ but deposing outside their flats for removal by the Association. Similarity, some occupants of ground floor are also keeping wild grass outside their flats after getting cut from their lawns by employing labours.
It was decided by the house that the concerned flat owners are responsible for getting such garbage cleared from their flats. Action-Estate Officer
3. The following points were also discussed in the meeting:-
a) Pari Chowk Website : The house was informed that the Greater Noida Lok Kalyan Samiti has set up a website named www.parichowk.com at Greater Noida and JVVFOWA has been including in the slot for communicating their day to day information to their flat owners or for expressing their grievances against NPCL or Greater Noida Authority for necessary action.
b) Conducting Election of JVVFOWA: The chairmen of advisory committee Air Marshal DC Nigam informed the house that the President of JVVFOWA is resigning, Vice President is not attending office since the very beginning and the Treasurer has already resigned. In view of this, the managing committee is dissolved and fresh elections ordered. The house unanimously agreed. Fresh elections to be held by 31st Dec 06 keeping in mind relevant regulations for conducting elections as laid down in JVVFOWA Bye Laws. In the meanwhile, present committee will continue till elections.
Action- Secretary/Election Officer
c) Election of Election Officer: In order to conduct fresh elections of JVVFOWA, Ex MWO PR Pandey was unanimously elected as the election officer.
d) Reading of previous Agenda Points: The chairmen advisory committee directed the JVVFOWA to make a practice of reading previous agenda points alongwith action taken before discussing agenda points whenever General Body Meeting is conducted in the future.
Action- Secretary
e) Insurance of JVV Buildings against Earthquake: Ex Sgt JK Sarna raised the point of insuring JVV buildings against natural calamities. It was decided by the house that Association should explore feasibility of insuring all buildings of JVV complex against natural calamities such as earthquake, fire floods etc.
Action-President/Secretary
4. There being no further points to discuss, the meeting was declared adjourned. |
